One of the first, and subsequently the most common tasks you will have to do with the CheckWorkRights platform is to add new staff members. Here is how you can complete that process manually using our mobile application.
Step One
Go to the App Store or the Google Play Store.
Download the “CheckWorkRights” app to your device.
Log into the App using the same credentials as you use on the web application.
Step Two
Once you have access to the CheckWorkRights mobile application, you'll be greeted with the your Dashboard. From here, you'll be able to add a new employee by selecting 'Add Employee'.
Pro tip: it is much faster to scan a passport which creates the new employee record and runs the first VEVO check at the same time. If the passport has been entered before this will take you to the employee record. If you want to learn about scanning a passport, go here. Otherwise, keep reading to learn how to manually add a new employee into the CWR via the mobile app.
Step Three
You'll then be prompted to choose one of two options; 'Enter Manually' or 'Scan Passport'. Select 'Enter Manually'.
Step Four
Enter in the employees details and select 'Create Employee'.
Setting up an employee record this way requires at a minimum the employee's First Name, Last Name and Email Address. However, larger distributed organisations may want to add a business unit to help identify staff at different venues, Payroll or Recruitment ID's for data matching and a Verifier to internally verify the document we collect on your behalf.
Configure Checks
You now have a new employee record in CheckWorkRights, and have the ability to request checks from your new employee.
Collect Employee Documents Using MyCheck
To collect documents using our MyCheck employee onboarding workflow you first need to enable the checks you want the employee to complete by selecting Add Check on each check tile. You can issue a document request email to the employee by selecting the Send MyCheck Email button at the top of the employee profile, or use the Copy MyCheck Link button to send the document upload link to the employee yourself.
We recommend discussing internally with your team before using the MyCheck email workflow for the first time to ensure a smooth process across the business.
Before getting started with the email workflow, please contact our team to ensure this functionality is enabled for your account.
Add Multiple Employees
Adding employees in bulk is only available on our web application to Administrator users. If you need to add multiple employees in bulk, you can do so using our 'Bulk Upload' feature in the 'Admin' settings. Click here to learn more.