The Data Download tab allows you to download a spreadsheet containing information on all employees within your organisation, their corresponding status and the details from their most recent VEVO checks.

This download will give you a full breakdown of your entire organisations history on VEVO checks, and will allow you to export the data where needed.

You will also be able to track which employees have requested a Data Download in this section, and when they were requested.

Have a large list of employees requiring changes? Need to create a bulk list of new employees into CheckWorkRights? In Bulk Operations you'll have the ability to do just that.

Here you'll find four sections:

All have an existing spreadsheet sample that you can download and follow, then re-upload for a seamless connection.

From here, you'll be given the option to make bulk changes on existing employee records within CheckWorkRights. Here you can use the 'manually find employees' feature to search and filter for the relevant group of employees.
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Bulk changes can also be made to specific employees by uploading a spreadsheet to find employees with a payroll ID or CWR ID match.

After you've narrowed down the employees you wish to make bulk changes on, you can use any of the following functions:

If you wish to make multiple employees Historical for any reason, you can download a spreadsheet to make bulk changes on those employees. Otherwise, you can make individual employees Historical in the Employee Profile.

To assist users with large employee populations we’ve recently introduced two new key features, the dashboard data exceptions area and the payroll alignment bulk operation.

The new Dashboard Area for Data Exceptions gives users visibility over any anomalies in the employee dataset that may need to be resolved. This could include recent webhook failures, duplicate Payroll ID's and email addresses, or documents with no assigned verifier, etc. These employee records can now be identified and managed individually, or exported via Excel spreadsheet to resolve in bulk.

The new bulk function for Payroll Alignment allows teams with a unique payroll ID per employee to upload an ‘Active List’ of all employees in their payroll system.

CheckWorkRights then uses this list to do the following:

Click here to learn more about our Data Exceptions Dashboard.

It is also possible to add employees in bulk to the CheckWorkRights platform using the email workflow.

First, Select 'Admin' from the tab list, and then 'Bulk Upload New Employees'. Then simply populate the spreadsheet template provided for download on the screen below, and once complete upload the spreadsheet on the same screen. You will be asked to confirm the data matching of your columns with the fields required by the bulk upload process.

Finally, any data errors in your upload will be flagged at this point for you to rectify. Please ensure you check the box of the employees you wish to add. When you're happy with how your data has been imported into CheckWorkRights, select the checkboxes next to the checks you'd like to request the employees complete and click 'Confirm'.

At this point, all the employee records will be created and CheckWorkRights will send a request to each employee with a one-time link to complete their required checks. Any issues will appear on your dashboard.

The Bulk Update Payroll ID function allows you to update the Payroll IDs for a number of your employees at once. It can facilitate bulk onboarding of new employees, or be used for data matching purposes when changing ATS or HRIS providers.

First, Select 'Admin' from the tab list, and then 'Bulk Update Payroll ID'. Then, populate the spreadsheet template provided for download, and once complete upload the spreadsheet on the same screen.

You will be asked to confirm the data matching of your columns with the fields required by the bulk update process. You can match employees either using the CWR ID, or the existing Payroll ID stored in CWR. Finally, any data errors in your upload will be flagged at this point for you to rectify.

When you're happy with how your data has been imported into CheckWorkRights, hit 'Submit'. You'll then be able to select some or all of the matched employees in the list below. Hit 'Submit' again to complete the operation. At this point, all the employee records you've selected will be updated with the new payroll ID.