Employees can use the MyCheck Dashboard in CheckWorkRights (CWR) to select a visa condition exception, upload supporting evidence, and specify the date range it applies to. Once verified and approved, the exception is recorded in CWR, allowing you to confidently temporarily waive the visa condition for the approved period.

A CWR Account User can filter by visa condition within CWR to obtain a list of the employees that have this condition attached to their visa.

A CWR user can request the a group of employees to submit their documents at any time using the 'Send MyCheck Email' function. The application will either email the employee directly from the application (employee email address required), or you can copy a URL link and provide it to them separately.

You can view a list of your 8105 condition employees in the employee list using Filtering > Work Entitlement > Work Condition > 8105.

Once you've identified your 8105 employees, the email request can be initiated individually on their employee profile page using the Send MyCheck Email button, or in bulk from the Employee list view using the Make Bulk Changes > Send MyCheck Email action.

Employees can complete this process once, or many times if they have evidence of multiple upcoming holiday periods. The employee will have access to their MyCheck Dashboard via the email sent or the URL link.

A line manager or central HR (designated verifier) is notified by email following a student visa holders request, and asked to approve the document that has been provided.

Once the document has been verified CWR displays the exception period against the employee's work entitlement record, and on the regular automated organisational summary email report.

An employee with a student visa (Primary with 8105) accesses their MyCheck Dashboard via the email or URL link they received previously to complete the right to work check.

In Student Visa Work Hours Restriction, the employee will select Upload to begin providing details.

The employee selects the exception type that is relevant to them, and follows the instructions for their specific exception type. The employee is shown instructions on what evidence documents we recommend you should accept, using the instructions outlined in the table below.

The employee uploads their evidence, and fills in the related details as requested.

Once the employee submission is Complete. The submitted request for a Work Exception appears in yellow and is ready to be reviewed by a manager.

The designated verifier (employer representative, this can be a line manager or central HR) will receive an email alert from CWR to complete the verification process. This verification email is combined with the right to work verifications as required.

Users of the CWR application can also visit the Document Verification area on the CheckWorkRights Dashboard to locate the employee's evidence.

The verifier views the document, checks the dates and can Approve or Reject the submission. Learn more about verification.

Following approval, the exception period/s will show on reports for this employee, both by email and in the application, enabling efficient changes to rostering as required.

You can request all employees or groups of employees (by business unit) with visa condition 8105.

Select the Employees tab. Apply a filter in advanced filtering to isolate employees that have the 8105 visa condition. You can also stack filters to include business units or other filters.

Next, toggle Make bulk changes and select all the employees you want to notify. Then from the Actions dropdown menu, select Send MyCheck Email.

Click Confirm to issue the check request email to the selected employees.

Your bulk request is now complete. All selected employees will receive an email with a link enabling them to provide details of exemption periods and evidence to support their request.

Emails have your company logo, and the copy above the list of checks can be customised in Admin > Email templates.

You can elect to distribute this request at any time throughout the year. By default, employees with the 8105 condition will be sent a MyCheck email every 90 days with the option to upload new exemption information.

When logged into the CheckWorkRights web app, you can view list of student visa holders who have requested exception using the filtering menu:

Filtering > Work Entitlement > Related Checks > Student Visa Exception Periods

Select a date range, and click Apply Filter. From this list, you can see the dates are now colour-coded. These represent;

You can export this list to Excel at any time.

Note: You can also stack other filters within the filter menu. This will enable you to segment by state / region / business unit, etc. before viewing the list and exporting to excel.

Using the Student Visa Exception Periods filter under Work Entitlement, you can also choose to see which employees have had exception evidence approved. To filter by approved records only, enter a date range to filter employees based on their document approval.

If you run the same set of filters often, you can save the URL link from your webpage to return to the same page (with filters applied) in the future.

With this functionality enabled, you should see a new section in the existing Organisation Summary Report. When a verifier has approved an employee's submission, the period of the exception is displayed below their name on the report. You can receive this report monthly or weekly based on your company's configuration with CheckWorkRights.