CheckWorkRights has a variety of reporting options available to users through the web application dashboard. Users also have access to regular, timely email reporting.
Below is an overview of the main types of reports issued by CheckWorkRights, all of which can be enabled or disabled for individual users, and segmented to ensure simplicity and privacy.
Segmented Reports Ensure Simplicity & Privacy
The contents of all CheckWorkRights reports are segmented to display only the employee information related to the specific stakeholder. For example, a National HR manager will receive a report of all employees, whereas a site manager or state manager will receive a report pertaining only to the employees in their jurisdiction.
This ensures users are only sent streamlined reports, without data that doesn't relate to them.
This email is sent to relevant users on the first of the month and shows an overview of all employees in CheckWorkRights. This report primarily displays a count of all employees with visa expiry dates in the next 30, 60 or 90 days.
This is useful for reminding HR, Site or Line managers to schedule conversations with these employees to discuss their plans for visa renewal.
A link will also be provided to email recipients to log in to CheckWorkRights and view a list of all employees on a visa.
This email is sent to relevant users twice a week when there is an outstanding compliance issue for specific employees. This shows a summary of employees who are currently not compliant with Australian Government standards and must be addressed by their manager as soon as possible.
They are sorted into the following categories:
NIL Work Entitlement
This usually occurs when an employee has a valid Australian visa, but the visa sub-class that has no work entitlements
No Valid Visa
This usually occurs when the employee had a valid visa that has since been cancelled or expired.
Unable to Check
This occurs when the Department of Immigration has no record of an employee's passport information, usually when their passport details are either wrong, or their passport has expired and they have not notified you, or Immigration of their updated details
Changed Visa Alert
These are sent out at the time of checking when an existing employee has had a substantive change in their visa status.
Employees With No Payroll ID
A report is sent to show all employees with no Payroll ID.
Visa Expiry Summary
A summary report listing employees, their current Visa status, Visa subclass, Visa expiry date and all conditions.
Email Onboarding Notification
An email notification can be sent to the subscribed user whenever an employee completes any sort of check via the MyCheck self-onboarding dashboard.
Weekly RSA Register
The RSA Register is a summary of all employees with the RSA check enabled and their existing status, expiry dates and documents ready for review. This is a requirement of any business that sells alcohol and has employees with RSA certifications. This register is a legal requirement when an RSA Auditor or local law enforcement is present at a business, and displays a list of all employees' current RSA status. This register is sent out weekly to all business units.