Making an individual Historical in the CheckWorkRights application is your way of telling the system this individual has left your employment. All ongoing checks on the individual will cease and their data will be retained for the life of your account to provide a comprehensive audit trail, for no ongoing cost.
The easiest way to make an employee historical is via our web application.
Making Employees Historical
After navigating to the Employees tab in the sidebar, locate relevant employee(s) using the provided filters or searching for their name or email address. Select View to enter the employee's individual record.
Once in the employee's record screen, navigate to the Employee Profile tab. Use the Make Historical button, and select Confirm to mark an employee as historical. If this is done in error, use the back Reinstate button that appears in its place to reactivate the employee.
This process makes employees historical for all checks, including VEVO checks and CheckVax.
You can also make multiple employees Historical, by selecting Make bulk changes, selecting your candidates and selecting Actions, Make Historical.
Reinstating Employees
If you have made an employee Historical at any point, and you wish to reinstate them back into your organisation you can do so in the employee profile.
Head to the Employee Profile where you selected Make Historical, this should now be replaced by Reinstate and Delete Employee. Select Reinstate to complete.
Deleting Employees
Once you have made an employee historical, you can delete them from your CheckWorkRights account.
Head to the Employee Profile where you selected Make Historical, this should now be replaced by Reinstate and Delete Employee. Select Delete Employee.
